01
Invite your subs
Send a simple upload link or have documents sent straight to your CertCairn inbox.
COMPLIANCE, MADE CLEAR
Know who’s cleared before work begins.
Keep subcontractor insurance, licenses, and W-9s in one clear view. CertCairn helps you catch the gaps before someone heads to the job site.
GPCMade for small contractor and property teams
TEAM COMPLIANCE OVERVIEW
All projects Your compliance overview
Ready to work18subcontractors
Expiring soon3need a follow-up
In review2documents to check
SUBCONTRACTORDOCUMENTSSTATUS
RRedwood ElectricElectrical3 of 3Ready
MMartinez ConcreteConcrete2 of 3Expiring
BBlue Oak PlumbingPlumbing2 of 3In review
Heads up, Harbor & PineOne certificate expires in 30 days
LESS SPREADSHEET CHASINGFEWER LAST-MINUTE SURPRISESONE CLEAR VIEW OF EVERY SUB
01 EVERYTHING IN ITS PLACE
Get the paperwork out of the way of the work.
Certificates and forms come in through email or a simple upload portal. CertCairn organizes the details and keeps the next action easy to spot.
A simpler way to stay on top of itCertificate of insuranceCoverage · limits · expirationOn file
Trade licenseLicense number · expirationDue soon
W-9Tax form · business detailsOn file
ALL IN ONE PLACE
02 A CLEARER ROUTINE
From document chase
to job-ready check.
A simple workflow that fits the way small teams already work. Keep the people and the paperwork moving together.
02
Review what matters
Key dates and details are pulled from each document. Unclear reads land in a manual review queue.
03
See who’s ready
Check each subcontractor’s status and get reminders 60, 30, and 7 days before documents expire.
✳ If a document is hard to read, a person takes a closer look.
03 A HEADS-UP, NOT A SCRAMBLE
Know what’s coming due while there’s still time.
Automated reminders at 60, 30, and 7 days give your team and subcontractors time to get ahead of expiring documents.
- See upcoming expirations in one place
- Give subcontractors time to send an update
- Follow up before the next job starts
Coming upDocuments to keep an eye on3
07DAYSSummit Roofing Co.Workers’ compensation · COIExpiring
30DAYSRedwood ElectricGeneral liability · COIUpcoming
60DAYSMartinez ConcreteTrade licenseUpcoming
A little notice goes a long way.
04 STRAIGHTFORWARD PRICING
One less thing to overthink.
Practical compliance tracking for small contractor and property management teams.
Subcontractor document portalEmail document intakeExpiration reminders and status dashboardManual review for unclear documents
THE ESSENTIALS
$99/ month
Everything you need to keep subcontractor documents organized and visible.
Talk to our teamHave a question? contact@certcairn.com
A CLEARER START TO EVERY JOB
Get to the site knowing where things stand.
Let’s talkCertCairn helps your team track documents and follow up on gaps. Your team remains responsible for confirming requirements before work begins.